Minutes of Meeting

Board of Directors Conference Call

Thursday, November 10, 2005

 

Meeting was called to order by Gordon Maccani, Vice-President at 3:10pm Central.  Members present were Tim Madden, Gordon Maccani, Maureen Gaynor, Drew Regan, Bob Pentico, Barry Simons, Garry Laxdal, and Steve Autor.  Suzanne Sherrod joined at 3:30 via cell phone.

 

President’s Report – None - Vacancy due to resignation of Steve Battista.

 

Treasurer’s Report.  - Garry Laxdal reported that the checking account has a balance of 28,557.91.  Garry reported that we are $8300 under budget in travel expense for 2005.

 

Secretary’s Report – Minutes from Oct. 18th Conference Call (posted on the web site).  Gordon moved to approve the minutes. Maureen seconded. Motion passed.

 

Business Partners Report.  Received $50.22 from Confertel for October. (mostly NECSI calls) and $1500 from Sprint North Supply. Invoices sent out for 4th Quarter BP dues.

 

Executive Secretary Report: Added Loffler Business Systems, Telecom Support Services and digitech

 

Newsletter Report – Suzanne:  Newsletters in the mail.

 

Old Business:

·  Telecom Tactics Update - Garry. Accept discount for NECSI members?  ($1000 vs $1600).  Tim moved to accept, Garry seconded. Motion passed.  Steve A will call.

·  Action Item – Suz - Motion to set up membership benefits for all authorized NEC dealers. Discussion on web listing. Tim moved to accept.  Gordon seconded.  Motion passed. Motion by Suz to modify the rewards for survey participation to pay 3 - $100 payments per survey and a drawing at the end of the year for a free ($1000) for Telecom Tactics for the following year. Dealer Council members and Executive Secretary not eligible for these prizes.  Motion passed.

·  Alternatives for Lead Generation Options for members?  Motion by Tim second by Gordon to continue two lead generation programs for US members.  Suz and Garry will look for systems available in Canada.  Motion passed.

New Business:

·  Resignation of President Steve Battista. Bylaws call for “appointment by the President and approval of the majority of the Board of Directors, any such appointed director to hold office until the next annual election when the seat will be open for re-election to fill the balance of the remaining term. In the event of a vacancy by the President, the board shall first elect a new president”. Steve A moved that we elect Tim Madden as President.  Barry seconded.  Motion passed.  Tim will serve as President until the end of the year when he takes over the position anyway.

·  The January meeting in Dallas will be on January 11-13, 2006. Rooms blocked already at same hotel (Summerfield Suites – Irving).  Assume all Board members arrive Wed afternoon, group dinner at 6:30pm, meeting back at the hotel meeting room (2nd floor at the main entrance) following dinner.  Check out Friday morning, depart Friday at noon from NEC.  Typically rent cars in Dallas.

·  NECSI Agenda for meeting with NEC in January – suggestions – send to Tim M. - Wade requests agenda 30 days in advance typically.

·  Survey of members again? – Takes 30-45 days   Group discussed sending in questions by next Thursday on VOIP and Advantage.

·  Membership drive – cover letters needed for members/non-members.  Suz and Steve A have worked on a letter to send to non-members which will go out shortly.

·  Proposed job description - Executive Secretary.  Tim will call and talk to Steve A on Friday as the meeting was ready to adjourn.

Meeting adjourned at 4:30pm Central.