Minutes of the meeting

NECSI

Board of Directors

12/8/05 Teleconference

The following members of the board were in attendance: Tim Madden, Steve Autor, Bob Pentico, Gary Laxdal, Maureen Gaynor and Barry Simons

Meeting was called to order at 1:10pm by President, Tim Madden

President’s Report:

Mr. Madden gave an update on the NECSI member fall survey. General discussion was held to ensure wording was on the survey to communicate the responses were treated confidentially and the name information at the end was only used for the prize drawing. Board members are not eligible for the prize drawing. Mr. Madden requested the board to do a final review today and directed Mr. Autor to send the email notification to the membership by end of day.

Mr. Madden reported on a lengthy conversation with MR. Wade Irwin of NEC in which Mr. Irwin has requested NECSI provide NEC with the survey results immediately upon completion. This will ensure NEC is prepared for our January meeting in Dallas. Mr. Irwin strongly communicated NEC support of NECSI and the recent mentioning by NEC of a ‘dealer advisory group’ was in no way deemed negative towards NECSI. Mr. Madden reiterated that NECSI is not wishing to be viewed as adversarial by NEC in any manner but that the information we communicate is to achieve our mutual success.

Treasurer’s Report:

Mr. Laxdal presented the year to date financials and projects we will have a net year-end surplus of approximately $30,000. Expenses are over budget but they are in line with the increase in revenue which has been previously reviewed by the board and deemed appropriate. General discussion was held on the 2006 dues revenue that is coming in and how to accrue it on the financials – 2005 or 2006 income? Mr. Laxdal will review prior years handling of this matter. On a motion by Mr. Simons and seconded by Mr. Pentico, the board approved the financial statements.

Mr. Laxdal presented a draft 2006 budget. Mr. Laxdal has produced a conservative budget with a slight increase in dues revenue and a projected loss of one business partner. Mr. Laxdal has a developed a separate line item for Advertising for non-business partner revenue (i.e. TFB, Active voice). General discussion was held and it was determined a need to increase web to $2500 for the new web page development and to consolidate Mr. Autor expense into a single category for his administrative duties and web duties. The final 2006 budget will be presented and adopted at the January meeting.

A review of the previous NECSI minutes requested by Mr. Pentico, seconded by Mr. Simons. All approved.

Business Partners Report:

Mr. Laxdal noted that AVST mentioned that they have renewed their marketing agreement with NEC Unified.

Business Partners have, for the most part expressed their desire to continue their relationship with NECSI. Board members have committed to increasing the number and variety of Business Partners that can add value to NECSI.

General Discussion:

A conversation surrounding the fulfillment of the vacant Board seat, provided a motion by Mr. Madden that Kevin Brennan of American Telephone be asked to serve the NECSI board. Mr. Autor seconded the motion. All voted in favor. Mr. Laxdal will notify Mr. Brennan.

Additional discussions were opened regarding the cost of Liability Insurance. A review of this policy and a request for additional competitive quotes will be done.

Consolidation of web services to be included within Mr. Autor’s agreement. Not decided upon at this time. Will be discussed further and may bring a motion at a future time.

Meeting rooms and arrangements have been completed for the upcoming NECSI meeting with NEC in Dallas.

Mid February was discussed as a cutoff date for Associates that do not renew NECSI memberships.

Mr. Autor made a motion to allow all Board members a maximum time frame of 90 days for all expense reimbursements. Mr. Madden seconded the motion. All approved and passed.

Secretary’s Report: